Research Administration Training

Past Training

(Click on the links for the presentation)

The following information is provided for easy access. Caltech and sponsor policies/procedures change over time and some of the information contained in older training documents may be out-of-date. When in doubt about current requirements, please contact Research Administration or the Post-Award Administration Office.

Research Administration Forum (May 13, 2021)
-Link to PowerPoint
-Link to Recorded Presentation (you must login to Caltech Zoom to view this; the system may ask for a passcode for the video, which is: V4jyT3!$):

Sponsored Research Activity for FY2020
NDAA 889
Agency Disclosure Requirements

Research Administration Forum (October 14, 2020)

New Rates for FY 2021
"Quick & Dirty" Award Data for FY 2020
Section 889
From FastLane to Research.gov
Students and Postdocs Conducting Research Outside the US
NSF Biosketch and Current and Pending Support

Research Administration "Federal Agency Updates" (May 28, 2020)

Office of Naval Research
NASA
Air Force Office of Scientific Research
NIH
NSF
Office of Science and Technology Policy

Research Administration Forum (April 8, 2020)

Introduction
The new COVID-19 Website for Research Administration
Charging Costs to Sponsored Awards During the COVID-19 Situation
Foreign Influence on the Research Enterprise: New Checklist for Disclosures on Grant Applications for NSF & NIH
Research at Caltech during the COVID-19 Crisis
NIH Items:

-Salary Cap and Stipend Levels for 2020
-New Grant Application Forms
-NIH eRA system will be down between April 17 and April 22

NSF Forms for Biosketch and Other Support
DOE Order 486.1
Conclusion

Research Administration Forum (October 2, 2019)

Foreign Influence on Sponsored Research Projects – Dick Seligman
Foreign Persons on Research Projects – Adilia Koch
New Tool from Foundation Relations – Lauren Limbert
Simons Foundation – Rochelle Athey
SciENcv and ORCID – Mary Gibson
Minimum Wage & Employment Status of Postdocs – Mary Gibson
Update on Interdivisional Authorizations (IAs) – Mary Gibson
Allowability of Travel & Relocation Costs – Mary Gibson
NIH/RPPR Requirements – Mary Gibson
Procurement Services Updates – Tina Lowenthal & Kelly Lam-Tickle

Research Administration Forum (March 19, 2019)

Postdocs as PIs
Postdoc Employment Status
Disclosure of Foreign Affiliations
Payroll Distribution Confirmation
Research Administration Website Update
Human Embryo and Stem Cell Committee
Procurement Services Advisory Board
Property Services Training for FY2019

Research Administration Forum (November 7, 2018)

Annual Audit Follow-Up
FY 2019 Indirect Cost, Staff Benefit, and other Rates
NSF and NIH Policies on Harassment
Controlled Unclassified Information
Review of PI Eligibility Policy
Campus-JPL Collaborations ("50/50 Convention")
Where Does it Say I Have to Do That?

Research Administration Forum (June 28, 2018)

Results of the 2017 Single Audit
Compliance Update
Industry Research Partnerships
Procure to Pay (P2P)
Emeritus Faculty
New NIH Proposal Forms
Reminder Concerning Effort Commitments
A Series of Unfortunate Events

Research Administration Forum (February 6, 2018)

FY 2017 Annual Report Highlights
PAA Changes – Rochelle Athey
Review of Newly Revised List of Expenditure Types
NSF Inspector General Audit
Controlled Unclassified Information, NIST, 7012 DFAR Clause –
NIH Campaign to Eliminate Delinquent Technical Reports
New NSF Proposal Submission Requirements
Cayuse and Grants.gov Workspace

Research Administration Forum (September 20, 2017)

Handout 1 - Office of Research Compliance

Research Administrator Day
New and Modified Reports Available - Commitment Balance Report
Transition to JP Morgan
Conference Expenses
Research Compliance Update
PDF FAQs and Instruction Manual
NASA-China Funding Issue
the "50/50 Rule" for Collaborations with JPL
Cayuse & Other Federal Proposed Submission Options
Caltech Foreign Person Questionnaire

Research Administration Forum (March 7, 2017)

Handout 1 - Preview & Payment of Subrecipient Invoice
Handout 2 - Subrecipient Monitoring Checklist

Award Data for 2016
Interdivisional Authorizations (IA's)
Tech Mart/US Bank Information
Export Control Reviews
Interngovernmental Personnel Agreements
Tips for Subawards

Research Administration Forum (November 1, 2016)

Policy and Procedure Update
New P-Card
FileBound
Duty Free Waivers for Scientific Instruments
Office of Research Compliance
Approval for the Use of the Off-Campus Indirect Cost Rate
Submission of NIH Proposals in Excess of $500K/year
Acquisition of Equipment in the last 90 days of a project

Research Administration Forum (June 15, 2016) Handout 1 - HR Schedule of Increases
Handout 2 - Pre-Audit Checklist

Commitment of Effort Policy Update
Off-Campus Overhead Rate
Dept. of Labor Regulations
Immigration Changes
Program Income
Pre-Audit Checklist

Research Administration Forum (Feb 11, 2016)

FY2015 Proposal and Award Statistics
NIH Update for 2016
NIH Payment Transition to Subaccounts
Updates on Shipping and I-129 Certifications
Committed Effort Refresher

Research Administration Forum (October 20, 2015)

Uniform Guidance Update
Proposals for Postdoctoral Fellowships
NSF 2015 PAPPG
Travel Services Update
Export Compliance Website Update
Post Award Administration
Visa Costs

Research Administration Forum (June 17, 2015)

Tuition Costs - NSF SBIR/STTR
Conflict of Interest Disclosures
Revised Division Approval Form
Caltech's OMB Circular A-133 Audit for FY2014
Uniform Guidance Update and Revised Caltech Policies

Research Administration Forum (February 17, 2015)

Uniform Guidance Update
Miscellaneous Federal Topics
Division Approval Form Revisions
Property Management Presentation Series
CardQuest Update

Research Administration Forum (November 18, 2014)

Uniform Guidance
Responsibilities for Safeguarding ITAR - Export Information
Conflict of Interest Issues
Audit Updates
Technical Services and Facilities Use Activities

Research Administration Forum (Feb 12, 2014)

FY2013 Annual Report
Procurement Services Announcements
Project Accounting Updates
New Uniform Guidance from OMB
IAMS

Research Administration Forum (Oct 8, 2013)

Government Shutdown
Rates for Fiscal Year 2014
Postdoc Benefits
Caltech Projection Tool
New Cargo Shipment Requirements & Penalties
On-line Faculty Export Awareness Training
NIH Sub-Accounting Draw Process
Update on Cost Transfer and PDC Systems
Expenditure Types
Principal Investigators on Leave
Administrative Costs on Sponsored Awards
NSF & Voluntary Cost Sharing
Graduate and Undergraduate Students on the NIH Commons
Foreign Travel on JPL IAs
Indirect Costs on Facilities Use/Technical Services
Conflict of Interest Reviews for NIH/NSF Awards
Office of Technology Transfer and Corporate Partnerships

Post-Award Administration Training (March 21, 2013)

Research Administration Forum (Dec 4, 2012)

ARRA closeouts
NIH Salary Cap Reports
Audit Updates
Invoice Attached Transactions
Guidelines for Accepting External Funds

IAMS Procedures Manual (Oct 2, 2012)

Research Administration Forum (June 26, 2012)

OSR Personnel Changes
Effort in NASA Proposals
Facilities Use and Technical Service Agreements
Changes to Chapter 7 of the Faculty Handbook
Foreign Travel on JPL IAs
Audit Updates

Research Administration Forum (March 6, 2012)

Recovery Act Awards
NIH Salary Cap
Facilities Use/Technical Service Agreements
Cost Sharing-Revisited
Program Income
JPL Service IAs
Participant Support Costs
Initial Roll-Out of Export Compliance Faculty Awareness Program

Research Administration Forum (November 15, 2011)

IA Proposal & Export Review Tool: Highlights
Faculty Export Program
Service Center Employees as Key Personnel
NSF Salary Limitations
NIH Graduate Student Compensation Maximum
Travel Services Update

Research Administration Forum (June 21, 2011)

Research Compliance Officer
Export Compliance Snapshot and What's Ahead
Genomic Array Costs
DoD Cap on Indirect Cost Recovery
Recovery Act - What's Next
Fabrications and Proposals

Post Award Administration Training - Part II (April 21, 2011)

Research Administration Forum (February 15, 2011)

2010 Annual Report
Procedure for Proposals/Awards where the sponsor pays less than the minimum indirect cost rate (15% TC)
E-Verify Review
Equipment Fabrication & Proposals
I-129 Requirements
Update on the JPL IA Procedures
Audit Update
Post-Award Administration Training